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Community Services

Helping individuals and families achieve their goals.

Community ServicesPica Design2024-11-19T14:50:12-05:00

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Maine’s HMIS Notice of Privacy Practices

This Agency (Name: Waldo Community Action Partners (WCAP) and other service providers, homeless agencies and social service agencies, including street outreach, shelters and housing programs, collect personal information about the people we serve in a computer system called Maine’s Homeless Management Information System (HMIS). If Agency is a HIPAA covered entity, this HMIS Notice of Privacy Practices is a supplement to Agency’s HIPAA Notice of Privacy Practices, and you should also review Agency’s HIPAA Notice for additional information about how Agency protects the privacy and security of your protected health information. This HMIS Notice of Privacy Practices may be amended at any time and an amendment may affect information given to the Agency prior to the amendment.

Why do we collect this information?

• So we know how many people we serve and the types of people we serve at our Agency and in the state.

• So we all understand what people need and can plan services to meet those needs.

• To satisfy U.S. Department of Housing and Urban Development requirements.

Who can see information that is in Maine’s HMIS?

• People who work for this Agency will use it to help provide services to you or your family.

• Other agencies like this Agency that provide services and have received permission from you to see your information. The agencies that participate in Maine’s HMIS may change from time to time. A copy of the current list of participating agencies is available upon request or on our website: www.mainehmis.org.

• Auditors or funders who have legal rights to review the work of this Agency, such as the U.S. Department of Housing and Urban Development and other state or local government entities.

• Organizations that run, administer, and work, on the HMIS system. When these organizations work on the system, they may see information about you. They are required to protect your confidential information.

• The law says we have to report physical or sexual abuse of children and vulnerable adults. If we have cause to suspect that there is abuse or neglect in your household, we must report it to Child or Adult Protection.

• We may disclose your information to protect the health or safety of you or others as required by law.

• Others as required by law, including officials with a valid subpoena, warrant, or court order.

• We may disclose your information to prevent or lessen a serious and imminent threat to the health or safety of an individual or the public

We will not disclose your information for any other use unless you permit us in writing.

How is your privacy protected?

• All users of HMIS data must sign an agreement to protect your privacy and comply with state and federal laws and policies before seeing any information.

• The HMIS computer program used for this purpose has industry standard security safeguards and protocols and is updated regularly to meet these security requirements.

What are your rights?

• If you do not want your name, social security number, or date of birth entered in HMIS, tell the intake worker. This Agency will not refuse to help you if you refuse to authorize Agency to share your information with other providers/ agencies through HMIS. However, federal and state regulations may require limited data collection for funding purposes.

• You have the right to request a copy of Maine’s HMIS information about you.

• You have the right to correct mistakes in HMIS information about you.

• If you think this Agency or Maine’s HMIS violated your privacy rights, you have the right to complain or appeal. Ask a staff person for a complaint and appeal form. If Agency is a HIPAA covered entity, see Agency’s HIPAA Notice of Privacy Practices for information about how to file a HIPAA privacy complaint.


Click Here for a printable copy of Maine’s HMIS Notice of Privacy Practices

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WCAP

  • Street Adddress:
    9 Field Street
    Suite 201
    Belfast, Maine 04915

    Mailing Adddress:
    P.O. Box 130
    Belfast, Maine 04915

  • (207) 338-6809
  • info@waldocap.org
  • Monday - Friday:
    8:00 AM - 4:30 PM

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  • Waldo Community Action Partners celebrates 60 years of service April 30, 2025
  • Waldo County Action Partners Statement on Federal Action on Energy Assistance and Head Start Programs April 2, 2025
  • WCAP to Offer Home Buyer Education Class February 7, 2025

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This website is supported by Grant Number 01CH011630 from the Office of Head Start and Grant Number CFS-25-7007 from the Office of Community Services and Grant Number CFS-25-4017 from the Office of Child and Family Services within the Administration for Children and Families, a division of the U.S. Department of Health and Human Services. Neither the Administration for Children and Families nor any of its components operate, control, are responsible for, or necessarily endorse this website (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided). The opinions, findings, conclusions, and recommendations expressed are those of the author(s) and do not necessarily reflect the views of the Administration for Children and Families and the Office of Head Start, the Office of Community Services and/or the Office of Child and Family Services.

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